Remove Tracked Changes From a Word Document

With Track Changes on, Word keeps every deletion and insertion in the file — including text you thought you deleted. See what is still recorded and remove it for good.

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Hiding markup is not removing it

"No Markup" or "Simple Markup" in Word only changes the view. The deleted text, the earlier wording and who changed what stay in the file and reappear with one click.

What removing does

  • Accepts all tracked insertions and deletions: the document keeps its current text, and the deleted text and revision records are removed from the file
  • Accepts tracked formatting changes (the current formatting is kept)
  • Personal information inside deleted text is also found and handled, even if you keep the tracked changes

Flagged, not changed

Moved text and table row or cell revisions are shown but not accepted automatically. Accept or reject them in Word, then check the file again.

Questions

Is this the same as Accept All Changes?

For insertions, deletions and formatting changes, yes: the current text is kept. The difference is that you see what was recorded first, and the new copy is scanned again to confirm no revision data is left.

Can I reject changes instead?

Not here. If you want to undo the tracked edits, reject them in Word first, then check the file.

What about tracked changes in headers and footers?

They are checked and removed in the body, headers, footers, footnotes and endnotes.

Are the names of the people who made changes removed?

Their names disappear with the tracked changes. Names also stored in the reviewer list or on comments are separate items — see Remove author from Word.